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Vendor Information

Vendor sign up for the 2023 festival is still open!

The Indiana Fiddlers' Gathering is a perfect opportunity to market your business! This weekend festival attracts a diverse audience from Tippecanoe County and beyond. As an outdoor, traditional music festival, our 3-day event offers booth space to food vendors, artisans, and cultural organizations. Proceeds from the event support Indiana Fiddlers' Gathering, Inc., a 501(c)3 nonprofit organization dedicated to year round programs that enrich lives and preserve traditional music through performance, education, and outreach.

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Questions? Please contact IFG's Executive Director, Ann Fields Monical at ann@indianafiddlersgathering.org.

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2023 Festival Dates:

Friday, June 23

Saturday, June 24

Sunday, June 25

VENDOR PAPERWORK

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VENDOR FEES
While there is no application fee, the Indiana Fiddlers' Gathering requires a booth fee for all participating vendors:
 
  • Arts & Craft Vendors: Booth Rental Fee is $50 Per Day
     
  • Food Vendors: No Booth Rental Fee + 20% Donation of Daily Sales***
    ***As a low-impact environment initiative plan, vendors who use approved compostable takeaway containers will donate 15% of daily sales. We appreciate your help taking care of our parks and planet!***
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OTHER IMPORTANT INFO:
  1. This is a rain or shine event. An inclement weather plan is in place and a copy will be given to all vendors.
  2. Water and trash removal will be provided.
  3. No generators may be used during the festival.
  4. All vendors will receive vendor wristbands.
  5. Please note set up and tear down times listed in your contract.
  6. A vendor meeting will occur at the end of May.
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VENDOR INSURANCE REQUIREMENTS 

Vendors must provide a current Certificate of Insurance naming both the Indiana Fiddlers’ Gathering and Tippecanoe County Park Board as Additionally Insured Certificate Holders. The insurance policy(ies) listed on this form must also include the following minimum insurance coverage limits and terms. 

 

Commercial General Liability Insurance
This insurance shall be considered PRIMARY insurance for vendor. Insurance carried by Indiana Fiddlers’ Gathering will be excess and shall not contribute to any losses arising out of the vendor’s work at the festival.

Minimum Cover Required:

  • General Aggregate (other than Prod/Comp Ops Liability): $2,000,000 

  • Products/Completed Operations Aggregate: $2,000,000 

  • Personal & Advertising Injury Liability: $1,000,000 

  • Each Occurrence: $1,000,000 


Automobile Liability 

All automobiles used relative to the event must have basic coverage. Indiana Fiddlers’ Gathering, Inc. is not liable for any damages incurred by or surrounding a Vendor’s automobile. 


Workers Compensation and Employer’s Liability
Note: A Vendor without Workers Compensation must show proof of submission of a Clearance Certificate listing all uncovered employees that will be working at the event. This certificate must also release Indiana Fiddlers’ Gathering, Inc. of any such compensation due to injury by accident or disease.

 

Minimum Coverage Required

  • Workers Compensation: State Statutory Limits 

  • Employer’s Liability Bodily Injury by Accident: $100,000 each accident 

  • Bodily Injury by Disease: $500,000 policy limit 

  • Bodily Injury by Disease: $100,000 each employee 

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Certificate of Insurance Requirements

Make sure you request copies of your certificates that list:

  • Coverage dates that include June 23 - 25, 2023

  • Additional Insured 1: Tippecanoe County Park Board: 200 N Battleground Ave. West Lafayette, IN 47906

  • Additional Insured 2: Indiana Fiddlers Gathering, Inc. PO Box 49 Battle Ground, IN 47920

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Questions? Please contact IFG's Executive Director, Ann Fields Monical at ann@indianafiddlersgathering.org.

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